Project Coordination Analyst

Job Title: Project Coordination Analyst

Organization: UNDP

Job Identification: 11700

Location: Belgrade, Serbia

Apply Before: 07/08/2023, 06:59 AM

Degree Level: Advanced/Postgraduate Degree

Job Schedule: Full time

Grade: NPSA-8

Vacancy Type: National Personnel Service Agreement

Practice Area: Governance

Bureau: Regional Bureau for Europe and the CIS

Contract Duration: 1 Year with Possibility for extension

Education & Work Experience: Master's Degree

Other Criteria: Bachelor's degree with 2 years of relevant experience will be accepted in lieu of Master's degree

Required Languages: Serbian and English

Vacancy Timeline: 2 Weeks

Mobility required/no mobility: no mobility required

Job Category: Management

Job Description

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) in Serbia advocates for change and provides knowledge, experience and resources which can help the country identify solutions to global and national development challenges. The UNDP aims to contribute to reducing human poverty and promotes equitable growth so that the poorest members of society can fully benefit from development achievements. 

The UNDP in Serbia, under the overall Good Governance cluster, has a portfolio dedicated to Local Democracy and Social Inclusion. The portfolio implements projects and activities that enhance the capacities of government, local governments, and CSOs to engage in productive partnerships and contribute to improved service delivery and realization of local priorities in line with development strategies, thus increasing the ability of authorities at the central and local level to implement effective programme responses to the needs of citizens and most vulnerable. As one of the current projects, Population Development Facility is a joint initiative of the UNDP and the Ministry for Family Welfare and Demography that responds to depopulation in Serbia through innovation and experimentation at the local level. Through a mix of innovative actions aimed at shifting systems at the local level, this project will motivate a whole ecosystem of actors (locally and nationally) to create and implement human-centered solutions, that are context-specific, and enable further learning in service of responding to the complex and specific local and regional demographic realities and dynamic population trends in Serbia. 

The Project Coordination Analyst's role is to ensure the implementation of the initiative. The position is in the Local Democracy and Social Inclusion Portfolio within the Good Governance cluster in the UNDP office in Belgrade, Serbia.

Duties and Responsibilities

• Contributing to the overall management of the assigned projects mostly on circular economy and waste management under close supervision of the Portfolio Manager from initiation to closure, facilitating also evaluation, review and documenting lessons and accumulated knowledge in a systematic manner.
• Providing technical support to develop projects/outcome level work plans, monitoring plans, human resources and procurement plans.
• Preparing periodic and ad hoc analytical reports; ensures timely completion of required quarterly and annual reports.
• Research and analyse information on existing and new partners and for resource mobilization and funding opportunities for ongoing and new Population Development projects.
• Supporting Portfolio Manager to develop ideas and concepts for possible areas of c cooperation with other UN agencies, technical and administrative support to UNDP to fulfil new project development, proposals, etc.
• Technical and administrative support to prepare relevant projects document and work plans based on the project logical framework, setting up baselines, indicators and annual targets, updating risk logs, progress reports, lessons learnt and monitoring packages. 
• Provision of guidance to the government, other cooperating agencies and relevant stakeholders involved in the projects for data collection, analysis and reporting.

Competencies
Core Competencies

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies 

• Effective Decision Making
• Ability to take decisions in a timely and efficient manner in line with one’s authority area of expertise and resources
• Business Development
• Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions
• Results-based Management
• Ability to manage programmes and projects with a focus at improved performance and demonstrable results
• Project management
• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
• Working with Evidence and Data
• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
• Monitoring
• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
• Gender balance
• Ability to  address gender equality related issues in different phase of projects from design to evaluation.

Required Skills and Experience
 

Education:

• Master's degree in social sciences, gender or women studies, international development, peace and conflict, Human Development or other relevant field.
• Bachelor's degree in combination with 2 years of relevant experience will be accepted in lieu of Master's degree.

Experience:

• Minimum 2 years (with Bachelor's degree) of progressively relevant experience at the national or international level in providing management advisory services and hands-on experience in design, monitoring and evaluation of development projects.

Required Skills:

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems;
• Good understanding of project cycle management;
• Adept with complex concepts and challenges convention purposefully- Ability to get things done while exercising good judgement;
• Effective communication, analytical thinking for project formulation as well as ability to provide administrative supports for project implementation.

Desired Skills:

• Familiarity with Serbian context of population development issues;
• Familiarity with working in international organizations, and/or government.

Languages:

• Fluency in Serbian and English (written and spoken). 

Institutional Arrangement

The NPSA holder will directly report to the Portfolio Manager of the Local Democracy and Social Inclusion Portfolio within the Good Governance cluster at UNDP Serbia.

Disclaimer 

Applicant information about UNDP rosters 

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.  

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