Programme Support Officer

Job Title: Programme Support Officer

Organization: United Nations Volunteers (UNV)

Assignment country: Türkiye

Expected start date: 10/07/2023

Sustainable Development Goal: 10. Reduced inequalities

Volunteer category: International UN Volunteer Specialist

DoA reserved for persons with disabilities: No

Host entity: IOM Turkey

Type: Onsite

Duration: 6 months

Number of assignments: 1

Duty stations: Ankara

Details

Mission and objectives

Established in 1951, the International Organization for Migration (IOM) is the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society. IOM is part of the United Nations system, as a related organization. IOM supports migrants across the world, developing effective responses to the shifting dynamics of migration and, as such, is a key source of advice on migration policy and practice. The organization works in emergency situations, developing the resilience of all people on the move, and particularly those in situations of vulnerability, as well as building capacity within governments to manage all forms and impacts of mobility. The Organization is guided by the principles enshrined in the Charter of the United Nations, including upholding human rights for all. Respect for the rights, dignity and well-being of migrants remains paramount.

Context

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM opened its first office in Türkiye in 1991 and is now one of the largest globally with over 1,600 staff across the country, a main office in Ankara, and sub-offices in Istanbul and Gaziantep. IOM Türkiye manages a portfolio of over 50 projects in the areas of migration management, emergency response, community stabilization, and resettlement. To effectively manage a large and complex programme portfolio, IOM Türkiye has established a centralized Programme Support Unit based in Ankara with additional staff in Gaziantep and Istanbul. IOM Türkiye is therefore seeking an incumbent to support programme development and support efforts, particularly in the scope of European Commission grants. This portfolio includes projects within the scope of assisted voluntary return, assistance for vulnerable migrants, integrated border management, labour migration, integration, migration health, migration, environment and climate change, counter migrant smuggling, and employability. Under the overall supervision of the Senior Programme Development Officer, and the direct supervision of the Project Development and Reporting Officer, the successful candidate will support the Programme Support Unit by facilitating procedures related to earthquake response, programme support, programme development, and donor liaison..

Task description

• Contribute to timely and accurate reporting including official monthly, interim, and final reports for donors and the Country office (CO) based on program objectives, work plans, and timelines set by project agreements. In addition, contribute to periodic and activity-specific reports from the CO, RO, and HQ, as may be required. • Development of high quality institutional documents, including talking points, reports, assessments and internal communications. • Support the organization’s project development actions by maintaining regular contact with donor relations counterparts and by providing technical inputs and drafting sections of project funding submissions, proposals, and appeals, as well as supporting Programme and Resources Management with submission of General Agreements (GAs), Memorandum of Understanding (MoUs), Letter of Agreements (LoAs), and other types of contracts when necessary. • Attend donor and working group meetings and briefings and liaise with donors and project partners in close coordination with the Project Development- Reporting Officer in Gaziantep and relevant Programme Coordinators/Managers. • Take part in the planning, organizing, and coordinating of the Project Development/Reporting Work Plan and matrices, supporting the development and updating of project, reporting, and contract schedules for relevant IOM Turkey projects. • Keep accurate and pertinent records of all NFFs, meeting minutes, correspondence, project development and reporting files, and other Project Development-Reporting information, including on PRIMA and other online systems such as the Office for the Coordination of Humanitarian Affairs (OCHA) Grants Management System. • Consolidate inputs in view of developing responses, recommendations and approaches towards refugee response, and cross-border activities, in line with the CO’s strategy. Assist in the development of CO strategies, methodologies, and contingency plans that respond to new and emerging operational challenges for Turkey and Syria, through a consultative process with senior management and programme staff, for distribution to donors, government partners, and other counterparts. • Research, analyse, and draft other documents necessary for project development, reporting, and donor liaison purposes. • Monitor, analyse, and draft progress reports on humanitarian response, development, and stabilization programming in Turkey and/or Syria, including programming in the HPDN space. Consolidate and analyze data on programme implementation and indicators to facilitate the preparation of interim and final donor reports as well as CO, regional and Headquarters periodic and activity-specific reports, as may be required. • Support and assist in liaising with relevant authorities, United Nations (UN) agencies, non-governmental organizations, and other stakeholders. • Provide general administrative and technical support such as preparation and organization of conferences, meetings, trainings, and other events, as well as communication and liaison with donors, counterparts, and the Government of Turkey. • Undertake duty travel within and outside Turkey to support donor liaison, project development, and reporting efforts. • Perform such other duties as may be assigned.

Eligibility criteria

Age

27 - 80

Nationality

Candidate must be a national of a country other than the country of assignment.

Requirements

Required experience

4 years of experience in an international organization and knowledge of the UN is beneficial; • Previous experience with and knowledge of countries’ funding mechanisms is an asset, particularly the European Union; • Previous work experience in relevant issues such as migration, displacement, humanitarian assistance, community stabilization, Syria, and Turkey, is preferred • Experience in project development and report writing is essential; Skills • Knowledge of programme management cycle. • Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets, word processing, etc. • Proven skills in project development, technical writing and editing, preferably in the international development/humanitarian sector • Skills in donor relations and report writing for specific donors of IOM’s interest would be an advantage. • Working knowledge in the context of Syria is an advantage• Knowledge of donor funding mechanisms, particularly the US Government (USG) and United Nations Office for the Coordination of Humanitarian Affairs (UN OCHA), European Union (ECHO), among others. • Sound knowledge of project implementation and donor reporting procedures; familiarity with financial management.

Area(s) of expertise

Administration

Driving license

-

Languages

English, Level: Fluent, Required Turkish, Level: Working knowledge, Desirable

Required education level

Bachelor degree or equivalent in Political or Social Science, International Relations, Humanitarian Affairs, Development Studies, Peace and Conflict Studies, Public Policy/ Administration or a related field from an accredited academic institution with two years of relevant professional experience; or • University degree in the above fields with four years of relevant professional experience.

Competencies and values

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

Other information

Living conditions and remarks

The UN Volunteer will be responsible for arranging his/her own housing and other living essentials. Host Entity's support might be limited. UNV Entitlements in a Nutshell for International UN Volunteer (Specialist): - Current Volunteer Living Allowance (VLA) is USD 2322 USD. - In case of dependents, volunteers will receive 250 USD for 1 dependent, and 450 USD for 2 or more dependents. - 100% health, life and dismemberment coverage by CIGNA. Dependents are also covered by the insurance when they relocate to the duty station. - Entitlement to annual Leave at the rate of 2.5 working days per completed month of volunteer assignment - Entry allowance for covering relocation expenses (USD 4000) - Travel lumpsum for covering travel expenses - Exit allowance upon completion of service (approx. USD 225 per month). - Several learning opportunities. For further information, Unified Conditions of Service is available on UNV's website.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

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