Finance Manager, LINKAGES Thailand

Job ID: 16551

Area: Global Health, Population & Nutrition

# of Openings Remaining: 1

Job Locations: Thailand-Bangkok

About FHI 360:

FHI 360 is a non-aprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of: Finance Manager, LINKAGES Thailand

Description:

LINKAGES is a USAID-funded project managed by FHI 360 aimed at accelerating the Thai HIV/AIDS response to recruit, reach, test, treat and retain populations in HIV prevention, care, and treatment services. The project will focus primarily on MSM and transgender (TG) women.

Job Summary / Responsibilities:

This position is to provide lead financial support in the development and implementation of projects; and to coordinate all support aspects needed for the development of project proposals and will be responsible for budgeting and financial reporting for LINKAGES Thailand. S/he is also responsible for the complete cycle of financial management for project-specific activities, including budgeting, payments, accounting, financial reporting, subrecipient financial management, and coordination of audits.

DUTIES AND KEY RESPONSIBILITIES:

        Project Financial Management

• Provides overall financial management of LINKAGES Thailand to ensure smooth project implementation.
• Leads on an annual workplan budget and coordinates with other staff under LINKAGES Thailand in completion of the workplan process according to donor requirements.
• Provides expenditure tracking/analysis for all costs incurred under LINKAGES Thailand by performing variance analysis (Budgets vs. Actuals) and take necessary actions to minimize the variances.
• Oversees, maintains and updates financial files, travel approval from USAID and level of effort (LOE) tracking.
• Ensures budget and expenditures are in compliance with donor requirements and shares financial information required for monitoring, evaluating and decision making.
• Reviews financial documents and accounting information (e.g. General Ledger accounts, wire transfers, check requests, and journal entries) to ensure costs are allowable, allocable, and reasonable.
• Supervises Finance and Admin Officer to ensure smooth financial daily operations and sound working relationship with other relevant departments on all financial related issues (e.g. finance accounting, procurement, and consultant agreements, etc.).
• Prepares/Reviews cash flow requirements and submits to HQ on a monthly basis.

         Grants Management

• Builds capacity of local partners by provides financial and technical guidance, trainings, and support on a regular basis and as required. These include training to partner finance staff on monthly financial reporting requirements, and other financial related issues.
• Performs regular site visits to conduct pre-audits and on vouchers, invoices, and all supporting documents for all payments related to activities funded under LINKAGES Thailand to ensure compliance under USAID rules & regulations and follows up on issues identified through site visits and financial reporting review.
• Provides support to local partners in the development of and amendments to their annual budgets and coordinates with Grant Manager and Program staff in completion of the budgeting process.
• Coordinates with auditors, FHI 360/APRO and HQ on program and IA audits and ensures that findings and recommendations of auditors are followed up.
• Perform other duties as assigned.

CONTRIBUTION:

• Prepares country program’s fiscal year budgets, projections and pipeline analysis.
• Create, update, and maintain financial spreadsheets
• Prepare proposal outlines
• Assist with monitoring budgets
• Develop budgets, including staff time allocations
• Communicate regularly with Project Director and other program staff in the field regarding budget status
• Work with project leaders to resolve problem associated with monthly expenditures and life-of project budgets.
• Provide support on Country Office cash advance accounts and bank reconciliations.
• Prepare financial guidance memos to field offices with special attention to recurring problems.
• Submits monthly cash requests to APRO/Finance within 10 working days of end-month.
• Submits monthly financial report to FHI 360/APRO within seven working days of end-month.
• Submits required/requested financial reports to donor(s).

Qualifications:

• Bachelor or Master Degree in Accounting or Finance with at least 5-7 years of related experience that must reflect the knowledge, skills and abilities listed above.
• Computer spreadsheet experience required.
• Prior experience working with international NGOs and government organizations will be an advantage.

KNOWLEDGE, SKILL, ABILITIES, EXPERTISE AND COMPLEXITY:

• Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
• Knowledge of general office practices and administrative procedures or the ability to comprehend them.
• Budget monitoring and general ledger skills.
• Relevant software skills to include automated accounting software, database spreadsheets and
• Management Information Systems.
• Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.
• Respond to inquiries independently and follow-up on requests in an efficient manner.
• With minimal supervision, manage high volume of work flow efficiently.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
• Interpret financial information and reports
• Work collaboratively and productively within a multidiscipline and multicultural environment.

TYPE AND NATURE OF CONTACTS:

• Frequent interaction with program, administrative and other staff at APRO, implementing agencies, and banks.

SUPERVISORY AND BUDGET RESPONSIBILITY:

• Responsible for development and tracking of the budget for overall Regional Project, working with CO staff. Responsible for preparing, monitoring and reporting on budgets for Thailand and regional activities.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• Normal office working conditions and site visit to monitor sub-recipients as needed.

Note: This position is opened for National locals only.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360's Career Center at http://www.fhi360.org/careers or through the Employment section at www.fhi360.org. Please submit CV/resume and cover letter including salary requirements. Please specify source in your application.

FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

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