Inventory Assurance Analyst

Job Title	Inventory Assurance Analyst
Department	Financial Services
Job Type	Permanent
Location - Town / City	CTO
Location - Province	Western Cape
Location - Country	South Africa
Key Purpose	Responsible for implementation, guidance and support in relation to Engen processes, controls and procedures, corporate governance as it relates to inventory. To provide assurance to IBD management on inventory status in affiliates i.e. book inventory actually is representative of what is physically in the tank / warehouse and that all inventories are adequately controlled and accounted for. To provide support to affiliate finance managers and ensure compliance to Engen group policies and procedures, to protect the group against financial risk, contributing to an effective business operation
Key Responsibilities	- Financial - Business Processes - Customers - People
Specific Outcomes	Financial • Monthly financial reporting • To ensure accurate financial reporting to group accounting with emphasis on inventory • To ensure that physical inventory (bulk fuels and lubes) are correctly accounted for • Produce report for management on IBD inventory status • Risk management • Audit open items and contingent liabilities • Assist with preparation for internal/external audits and resolutions of findings thereof Business Processes • Business controls and corporate governance • Understanding of affiliates regulatory framework and principles, and ensure compliance thereof • Review affiliates policies and procedures and ensure alignment to group policies • Accpac and SAP support co-ordination • Identify/implement business process improvement initiatives in area of expertise • The investigation will include amongst others : i. That all inventory reconciliations are in place per affiliate including follow up on reconciling items ii. Any abnormal variances must be investigated, noted and approved with comments as to outcome of the investigation. iii. Discerning of abnormal inventory movements over month ends • Monitor/Identify trends in inventory variances reported • Ensure proper controls are in place around inventory balances and procedures • Adequate year-end inventory controls being in place to eliminate any audit findings • Requisite accounting entries to correct possible inventory misstatement • Ability to identity and recommend additional controls where necessary • Identify training deficiencies/needs when reviewing inventory reports from affiliates Business planning and forecasting • Through monitoring and reconciliation appraise management on possible financial shortfalls due to inventory mismanagement Management information system • Inventory and Data analysis and decision support to regional manager/IBD management/Affiliate staff Customer • Follow up procedures and Reports in place • Review Internal Audit Reports and that issues are adequately resolved / addressed • Review and maintain clearing Unmatched MECREC Entries. • Ensure that Management Reporting Deadlines are adhered to. People Management • Training and mentorship • Training/guidance of affiliates finance managers and operational managers/personnel as to Engen inventory processes and value chain • Assistance and guidance to affiliate inventory/stock personnel through continuous mentorship and guidance • Regular visits to affiliates to validate and ensure inventory processes are according to Engen standards
Education & Experience	• BCom Accounting with Financial & Management Accounting; Auditing; Taxation; Commercial Law • Understanding of Engen's policies and procedures • Petroleum industry understanding • Accounting frameworks and standards • Local regulatory requirements
Knowledge, Skills & Attributes	• Project Management • Managing people and relationships • Creative thinking (Developing promotions) • Communication skills

Application deadline: Close Date: 2015/03/04

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