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Vacancy Ref.:
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Closing date:
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3/7/2014
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Department:
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ADMIN. & HR
DEVELOPMENT
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Post Level
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D1
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Job Category
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Immdiate Supervisor
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CHAIRPERSON OF THE
COMMISSION
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Duty Station
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Addis Ababa,
Ethiopia
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VACANCY
ANNOUNCEMENT:
SECRETARY GENERAL OF THE COMMISSION
TheAfrican Union,
established as a unique Pan African continental body, is chargedwith
spearheading Africa’s rapid integration and sustainable development
bypromoting unity, solidarity, cohesion and cooperation among the peoples
ofAfrica and African States as well as developing a new partnership
worldwide.Its Headquarters is located in Addis Ababa, capital city of
Ethiopia.
Inseeking to
achieve this objective, the African Union intends to strengthen itscapacity
to deliver by, among others, the implementation of its
organizationalstructure and the filling of all vacant posts by African
Nationals from its MemberStates.
Job title:
SECRETARYGENERAL OF THE COMMISSION
Grade:
D1
Supervisor:
CHAIRPERSONOF THE COMMISSION
Directorate:
OFFICEOF THESECRETARY GENERAL TO THECOMMISSION
Duty Station: Addis
Ababa, Ethiopia
Organizational
Setting and Reporting Relationships: This positionis located in the Officeof the Chairperson of the
Commission. The Secretary General usually reports tothe Chairperson of the
Commission or the designee through the Chief of Staff.
Objectives of
thePosition:
· Provide
leadershipand vision for the work of the Office of the Secretary General of
theCommission;
· Contribute
as amember of the strategic management team to issues of conceptual,
strategicandpolicy nature;
· Provide
policyadvice on a broad range of issues including programme coordination,
andcooperative programmes with AU Organs;
· Serve
as theCommission focal point for relations and communications with member
states andthe Union Organs and ensure smooth relations between the Commission
and allUnion Organs;
· Serve
as the Secretariatof the Commission, with regard to planning, managing and
servicing the Unionand the Commission meetings ;
· Assist
theChairperson of the Commission in monitoring the implementation of the Decisionsof
the Union’s Policy Organs;
· Serve
as the institutionalmemory Office/Unit for the Commission and other Organs of
the AU;
· Assist
the chief ofstaff in the Bureau of the Chairperson in the discharging of his
responsibilityforinter-departmental and directorate coordination.
Work implies
frequentinteraction with the following:
· The
Chairperson, the Deputy Chairperson,Commissioner and Chief of Staff as well
as heads of other Organs of the Union;
· Managers
staffwithin the Office;
· Assists
the Chiefof Staff in the management of staff inother Departments, external
andrepresentational offices and Missions;
· Liaises
with Memberstates and embassies of member states accredited to the African
Union onsecretariat matters, meetings;
· Participates
in anycapacity, if appointed in various AU policy making bodies, Committees
andSub-Committees.
Duties and
Responsibilities:
· Responsible
for thedevelopment and evaluation of the programme of the Office of the
Secretary Generalof the Commission. Establishes priorities and objectives for
the work of theOffice and organizes resources to achieve the objectives;
· Directs
and managesthe Office of the Secretary General;
· Coordinates
theformulation and implementation of the substantive work programme of the
Officeof the Secretary General;
· Contributes
to theformulation of the commission overall strategies and policies by
preparingdocuments on policy issues and acting,as required, in an advisory
capacity tothe Chairperson of the Commission;
· Acts
as Secretaryto all the Commission leadership meetings,services, prepares and
disseminatesreports of these meetingsas appropriate;
· Serves
as Secretaryof all policy Organs and manage the work of coordinating the
preparation andholding of the meetings of the Union Policy organs, the
Assembly, the ExecutiveCouncil andthe PRC and its sub-committees and STCs;
· Coordinates
andoversees the preparation of reports and Decisions of all policy Organs of
theUnion and ensures that they are properly finalized, and disseminated on
time toMember States;
· Ensures
that alldocumentation for the meetings and the work of the above Organs are
properlyprepared, in line with the vision and mission of the Union, are duly
processedand dispatched on time to Member States;
· Responsible
forcoordination and correpondence with member states,Organs and external
partnerson all matters relating to the Union Policy meetings matters,
includinginvitations to these meetings.
· Acts
as custodianof the Union Decisions and policy directives and ensures that all
documents areproperly stored and accessible at any time and to manage a
Databank ofdocumentation of the Union;
· Ensures
thatfollow-up to meetings of the Commission and other Organs are carried
outefficiently and rapidly for timely implementation;
· Establisheshorizontal
linkages between various Departments, Directorates, Units andextenal offices
for smooth coordination of programmes and activities and timelyimplementation
of decisions emanating from policy Organs, the Commission andmanagement;
· Assists
the Chiefof staff in chairing the Meetings of Directors and providing
guidance on thestrategic direction from the Commission;
· As
a senior staff,if requested, represents the Commission at
international,regional and bilateralmeetings, provides substantive
expertiseon issues and hold dicussions withrepresentative of member states
and other institutions as appropriate;
· Performs
any otherrelevant duties, as may be assigned by the Chairperson.
Results
expected: Effective
management andsupervision of the office of the Secretary of the Commission.
Efficientdelivery of services to the Commission. Proven leadership in the
development ofinnovative programmes with significant impact on the overall
effectiveness ofthe Commission. Timely and considered advice to the
Commission. Intellectualand professional leadership for overall strategy,
quality, delivery andresults.
Competencies:
· Professionalism:Demonstratesknowledge
of the managementand coordination of a large and complex organizational unit
requiring amulti-disciplinary approach. Shows ability to prepare reports on
variousissues, and review and edit work of others and ability to apply AU
rules,regulations, policies and guidelines. Conscientious, efficient, meetingscommitments,
observe deadlines and achieve results; show persistence and remaincalm in
stressful situations;
· Communication:Speaks
and writes clearly and effectively and demonstrates openness in
sharinginformation and keeping people informed;
· Teamwork:Workscollaboratively
with colleagues to achieve organizational objectives, solicitsinputs and
values others contributions, shares credit for team accomplishmentsand
accepts joint responsibility for team shortcomings;
· Planningand
organizing: Develops clear goals,identifies prioritiesand adjusts
priorities as required. Allocates time and resources for completingwork,
foresees risk and allows for contingencies, monitors and adjust plan
asrequired;
· Accountability:Takes
ownership of all responsibilities and honours commitments, delivers onoutputs
for which he/she is responsible, comply with AU rules and
regulations,supports subordinates and takes responsibility for delegated
assignments, takespersonal responsibility for his /her own shortcomings and
those of the teamwhere applicable;
· Creativity:Activelyseeks
to improve programmes and services, offers new and different options tosolve
problems, promotes and persuades others to consider new ideas, thinksoutside
the box, and takes an interest in new ideas and ways;
· ClientOrientation:Considers
all those to whom services isprovided as clients, establishes and maintains
productive relationships withclients, keeps informed of client needs and
anticipates problems, deliverstimely service to clients;
· Commitmentto
continuous learning: Keeps abreast of new developments in hisfield,
seeks to develop self professionally and personally, contributes to
thelearning of colleagues and subordinates, willingness to learn from others;
· Technological
awareness: Keeps abreast of available technology;
understandsapplicability and limitation of technology to the work of the
office; activelyseeks to apply technology to appropriate tasks; shows
willingness to learn newtechnology.
Managerial
Competencies:
· Leadership:
Serves as a role model: empowers others to translate visioninto results; is
proactive in developing strategies to accomplish objectives;anticipates and
resolves conflicts by pursuing mutually agreeable solutions;drives for change
and improvements; shows the courage to take unpopular stands.Provides
leadership and takes responsibility forincorporating gender perspectives
· Vision:
Identifies strategic issues, opportunities and risks;clearly communicates
links between the AU’s strategy and the office’s goals;generates and
communicates broad and compelling organizational direction,inspires others to
exel; conveys enthusiasm about future possibilities.
· Empowering
Others: Delegates responsibility, clarifies expectations, and givesstaff
autonomy in important areas of their work, holds others accountable
forachieving results related to their area of responsibility; genuinely
values allstaff members’ input and expertise; shows appreciation and rewards
achievementand effort; involves others when making decisions that affect
them.
· Building
Trust: Provides an environment in which others can talk and actwithout fear
of repercussion, operates with transparency; places confidences incolleagues,
staff members and clients;; treats sensitive or confidential informationappropriately.
· Managing
Performance: Delegates the appropriate responsibility, accountability
anddecision-making authority; makes sure that roles, responsibilities
andreporting lines are clear to each staff member;; monitors progress against
milestonesand deadlines; regularly discusses performance and provides
feedback andcoaching to staff; appraises performance fairly.
· Judgement/Decision-making:
Identifies the key issues ina complex situation, and comes to the heart of
the problem quickly; gathersrelevant information before making a decision;
takes decisions with an eye tothe impact on others and on the AU; proposes a
course of action or makes arecommendation based on all available information;
checks assumptions againstfacts; makes tough decisions when necessary.
2. Qualifications:
Education: Advanceduniversity degree
(Master’s degree or equivalent) inmanagement, business orpublic
administration, finance, accounting, law, social sciences or relatedarea.
Experience: Over
fifteen years of progressively responsible experiencemanagement,
administration, logistics, financial management, budget or relatedfield.
Language: Fluency in one of the working
languages of the AU, English orFrench, (both oral and written) is required;
knowledge of the other isdesirable. Knowledge of another AU official language
is an advantage.
3. Languagerequirement :
Proficiencyin one
of the African Union working languages. Proficiency of one or severalother
working language(s) would be an added value
4. Age requirement:
Candidates must preferably be between 35and 50 years
old.
5. Tenure of Appointment:
The appointment
will be made on a fixed term contract fora period of three (3) years, of with
the first twelve months will be consideredas a probationary period.
Thereafter, the contract will be for a period of twoyears renewable, subject
to satisfactory performance and deliverables.
6. GenderMainstreaming:
TheAU Commission
is an equal opportunity employer and qualified women are
strongly encouraged to apply.
7. Remuneration: Indicative
basic salary of US $70,139.00per annum plus other related entitlements e.g.
Post adjustment (46% of basicsalary), Housing allowance ($16,819.20 per
annum), education allowance (75% oftuition and other education related
expenses for every eligible dependent up toa maximum of US$7,800.00 per child
per annum), etc for internationallyrecruited staff of the Commission.
Applicationsmust
be made through the AUC E-recruitment Website http://www.aucareers.org not later
than3rd March 2014.
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