Senior Administrative Assistant

To be considered for this position candidates must have legal authority to live and work in South Africa. International relocation and work permits will not be provided.

 PATH is an international nonprofit organization that transforms global health through innovation. We take an entrepreneurial approach to developing and delivering high-impact, low-cost solutions, from lifesaving vaccines and devices to collaborative programs with communities. Through our work in more than 70 countries, PATH and our partners empower people to achieve their full potential.

 PATH's South Africa Country Program seeks a Senior Administrative Assistant (Program Assistant II) who will provide administrative support to the Country Program Leader, Commercialization Officer and other employees within the Johannesburg Office. In addition, the Program Assistant will be required to coordinate PATH related administrative functions (including  managing the switchboard, receiving customers and directing them accordingly as well as provide procurement related admin support) across projects and within the Johannesburg office in order to support “One PATH’’ approaches. Duties and responsibilities:

• Coordinate administration related to general PATH efforts ( conferences;  media; etc.) and prepare agendas for meetings where relevant.
• Support the Commercialization Officer and Country Program Leader with selected administrative related functions.
• Assist with the development of preparing briefing papers, reports and presentations and other materials.
• Update and maintain the Country Program Leader’s calendar by recording relevant events and meetings.
• Coordinate and assist with staff travelling and accommodation bookings as and when required.
• Purchase office stationery, consumables and office equipment and so on, within the budgetary guidelines and PATH Procurement Standard Operating Procedures.
• Perform relevant procurement administration related duties as required.
• Complete payment requisition vouchers and process invoices of purchases made for payment via Finance as and when required. 
• Inspect, and verify delivered goods and stock.
• Ensure that reception area as well as meetings rooms are appropriately maintained.
• Liaise with suppliers and/or providers to set up procured equipment, when required
• Take minutes at relevant departmental meetings.
• Maintain relevant office systems such as electronic and manual filing systems.
• Coordinate and schedule relevant appointments and meetings.
• Screen telephone calls, enquiries or requests and handle them when appropriate.

Required Skills

• Exceptional organizational and administrative skills with working knowledge of Microsoft Office Suite
• Ability to maintain confidentiality, tact and professionalism at all times
• Ability to exercise discretion, high levels of initiative and independent decision-making
• Self-motivated, able to work independently and work as part of a multidisciplinary team
• Excellent verbal and written communication skills in English
• Demonstrated effectiveness and ability to produce accurate work with attention to detail even while under deadline pressure
• Commitment to excellent customer service
• Must be flexible, adaptable to changing priorities, and able to take the initiative and to meet strict deadlines
• Must have experience in basic office and clerical duties such as copying, faxing and filing
• Experience working with international organizations is a plus
• Ability to speak a variety of South African languages preferred

Required Experience

 Grade 12 (Matric) and post matric qualification in Secretarial Support or Business Administration studies.  Must have a valid driver’s license. Minimum of 3 years of experience directly related to administrative support and reception duties including the use of office technology such as: PABX phone systems, copying, scanning, faxing, and filing; or an equivalent combination of education and experience. Experience in providing administrative or secretarial support to management. Basic understanding of procurement principles preferred.

PATH is dedicated to diversity and is an equal opportunity employer

Job Location

Johannesburg, , South Africa

Position Type

Full-Time/Regular

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