Job Title: Administrative Officer
Organization: World Health Organization (WHO)
Grade: P2
Contractual Arrangement: Temporary appointment under
Staff Rule 420.4
Contract Duration (Years, Months, Days): 12 months
Closing Date: Oct 15, 2023, 12:59:00 AM
Primary Location: Switzerland-Geneva
Organization Unit: HQ/SHO Strategic Health Operations
WRE
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline
for receipt of applications indicated above reflects your personal device's
system settings.
OBJECTIVES OF THE PROGRAMME
The mission of WHO's Health Emergencies Programme (The
Programme) is to build the capacity of Member States to manage health emergency
risks and, when national capacities are overwhelmed, to lead and coordinate the
international health response to contain outbreaks and to provide effective
relief and recovery to affected populations. The objective of the Strategic
Health Operations Department is to ensure the establishment of strong emergency
management system at all three levels of the Organization (based on incident
management), implementation of operations and services according to agreed
standards, and availability of a strong logistics and operational support
capacity. The Department prioritizes support to the most vulnerable and low
capacity countries
DESCRIPTION OF DUTIES
- Administer
the budget and finance of the office and ensure compliant and efficient
use of financial resources within the Unit in accordance with financial
rules and regulations.
- Analyze,
maintain financial and budgetary procedures to be used by the Operation
Support and Logistic (OSL) team in conformity with WHO Rules and
Regulation.
- Ensure
the incorporation of a well detailed emergency procurement plan of goods
and services, and monitor its implementation.
- In
collaboration with shipping specialists ensure proper delivery ofgoods
procured HQ/Operation Support and Logistics team, liaise with Global
Service Desk (GSC) within Accounts Payable team to ensure timely closure
of POs and associated release of encumbrances.
- Develop,
update and maintain an accurate tracking system of all financial
activities pertaining to the Supply Chain transactions.
- Oversee
the accurate recording of financial transactions, calculation and payment
of contractors and vendors.
- Organize
the day-to-day budget and financial operations, calculations , reporting,
and monitoring, while liaising with relevant team members.
- Perform
any other related incident-specific duties, as required by the functional
supervisor.
REQUIRED QUALIFICATIONS
Education
Essential: University degree (Bachelor's) in Business
Management or Economy, Social Sciences, related field.
Desirable: Advanced University Degree (Master's) in Economy, Social
Sciences or Business Administration, or another relevant field.
Experience
Essential: A minimum of two (2) years of professional
experience in various facets of management and finance
Desirable: Experience in administration, management and finance in
International Organization officials is an asset
Skills
- Thorough
knowledge of administrative, financial and management principles and
practices.
- Proven
skills in project planning and provision of customer services.
- Demonstrated
ability to act independently and exercise sound judgment.
- Ability
to work as a leader as well as member of a team.
- Ability
to work under pressure.
WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment
Ensuring the effective use of resources
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French. Intermediate knowledge
of other UN Languages (Arabic, Chinese, Russian, Spanish).
REMUNERATION
WHO salaries for staff in the Professional category are
calculated in US dollars. The remuneration for the above position comprises an
annual base salary starting at USD 50,377 (subject to mandatory deductions for
pension contributions and health insurance, as applicable), a variable post
adjustment, which reflects the cost of living in a particular duty station, and
currently amounts to USD 3283 per month for the duty station indicated above.
Other benefits include 30 days of annual leave, allowances for dependent family
members, home leave, and an education grant for dependent children.
ADDITIONAL INFORMATION
- This
vacancy notice may be used to fill other similar positions at the same
grade level
- Only
candidates under serious consideration will be contacted.
- A
written test and/or an asynchronous video assessment may be used as a form
of screening.
- In the
event that your candidature is retained for an interview, you will be
required to provide, in advance, a scanned copy of the
degree(s)/diploma(s)/certificate(s) required for this position. WHO only
considers higher educational qualifications obtained from an institution
accredited/recognized in the World Higher Education Database (WHED), a
list updated by the International Association of Universities (IAU)/United
Nations Educational, Scientific and Cultural Organization (UNESCO). The
list can be accessed through the link: http://www.whed.net/. Some professional certificates
may not appear in the WHED and will require individual review.
- Any
appointment/extension of appointment is subject to WHO Staff Regulations,
Staff Rules and E-Manual.
- Staff
members in other duty stations are encouraged to apply.
- For
information on WHO's operations please visit: http://www.who.int.
- The
WHO is committed to creating a diverse and inclusive environment of mutual
respect. The WHO recruits and employs staff regardless of disability
status, sex, gender identity, sexual orientation, language, race, marital
status, religious, cultural, ethnic and socio-economic backgrounds, or any
other personal characteristics.
The WHO is committed to achieving gender parity and
geographical diversity in its workforce . Women, persons with disabilities, and
nationals of unrepresented and underrepresented Member States
(https://www.who.int/careers/diversity-equity-and-inclusion) are strongly
encouraged to apply.
Persons with disabilities can request reasonable
accommodations to enable participation in the recruitment process. Requests for
reasonable accommodation should be sent through an email to
reasonableaccommodation@who.int
- WHO
prides itself on a workforce that adheres to the highest ethical and
professional standards and that is committed to put the WHO
Values Charter into practice.
- WHO
has zero tolerance towards sexual exploitation and abuse (SEA), sexual
harassment and other types of abusive conduct (i.e., discrimination, abuse
of authority and harassment). All members of the WHO workforce have a role
to play in promoting a safe and respectful workplace and should report to
WHO any actual or suspected cases of SEA, sexual harassment and other
types of abusive conduct. To ensure that individuals with a substantiated
history of SEA, sexual harassment or other types of abusive conduct are
not hired by the Organization, WHO will conduct a background verification
of final candidates.
- WHO
has a smoke-free environment and does not recruit smokers or users of any
form of tobacco.
- WHO
has a mobility policy which can be found at the following link: http://www.who.int/employment/en/.
Candidates appointed to an international post with WHO are subject to
mobility and may be assigned to any activity or duty station of the
Organization throughout the world.
- An
impeccable record for integrity and professional ethical standards is
essential. WHO prides itself on a workforce that adheres to the highest
ethical and professional standards and that is committed to put the WHO
Values Charter (https://www.who.int/about/who-we-are/our-values)
into practice.
- WHO
has zero tolerance towards sexual exploitation and abuse (SEA), sexual
harassment and other types of abusive conduct (i.e., discrimination, abuse
of authority and harassment). All members of the WHO workforce have a role
to play in promoting a safe and respectful workplace and should report to
WHO any actual or suspected cases of SEA, sexual harassment and other
types of abusive conduct. To ensure that individuals with a substantiated
history of SEA, sexual harassment or other types of abusive conduct are
not hired by the Organization, WHO will conduct a background verification
of short-listed candidates.
- Applications
from women and from nationals of non and under represented Member States
are particularly encouraged.
- For
WHO General Service staff who do not meet the minimum educational
qualifications, please see e-Manual III.4.1, para 220.
- WHO
has a smoke-free environment and does not recruit smokers or users of any
form of tobacco.
WHO also offers wide range of benefits to staff, including
parental leave and attractive flexible work arrangements to help promote a
healthy work-life balance and to allow all staff members to express and develop
their talents fully.
- The
statutory retirement age for staff appointments is 65. For external
applicants, only those who are expected to complete the term of
appointment will normally be considered.
- For information
on WHO's operations please visit: http://www.who.int.
- Please
note that WHO’s contracts are conditional on members of the workforce
confirming that they are vaccinated as required by WHO before undertaking
a WHO assignment, except where a medical condition does not allow such.
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applications: Instructions for candidates
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