Training Assistant

Posting Title: Training Assistant, G5

Job Code Title: Training Assistant

Organization: United Nations Assistance Mission in Afghanistan

Duty Station: Kabul, Afghanistan

Posting Period: 21 August 2023 - 19 September 2023

Job Opening Number: 23-Human Resources-UNAMA-216430-R-Kabul (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the United Nations Assistance Mission in Afghanistan (UNAMA), Kabul. The Training Assistant reports to the Chief Human Resources Officer.

Responsibilities

Within limits of delegated authority and depending on location, Training Assistant at this level is responsible for the following duties:

• Contributes to the design, organization and delivery of training and development programmes for the enhancement of competencies and upgrading of staff technical skills and to meet mandate implementation.
• Contributes to the design of mission-readiness and orientation programmes which encompass a range of activities including, inter alia, technical and substantive training, safety and security, induction training, leadership and management.
• Contributes to the design of specific training programmes to meet unique mission operational requirements and staff development needs.
• Assists in reviewing draft job openings ensuring that the evaluation criteria and responsibilities are in line with GJP and standard/individual job descriptions;
• Co-coordinates and organizes specialized training programmes with the various functional and substantive areas of civilian, that meet cross-cutting training needs such as HIV/AIDS awareness and safety and security as applicable.
• Contributes to the development of systems and methods for disseminating information to mission personnel on training and staff development opportunities, including distance-learning, self-study, and other sources of learning.
• Advises staff on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits;
• Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments;
• Collects and maintains statistical data on training activities and responds to queries and requests for information on training programmes.
• Contributes to the preparation and monitoring of budgetary allocations through regular reviews.
• Drafts routine and ad hoc outputs and provide effective monitoring reports and data.
• Assists in briefing staff on e-Performance Appraisal System as required and assists with the establishment of PAS bodies.
• Performs any other duties, as assigned.

Competencies

Professionalism: Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of five (5) years of relevant experience in the field of design, delivery and evaluation of training courses, human resources management, administrative services or related areas such as assessing training needs and planning training programmes are required. The minimum year of relevant experience is reduced to three (3) years for candidates with relevant first level university degree or higher in learning and development, management, public, human resources management, administrative services or business administration.

Experience delivering training to adults and course/work in human resources is desirable.

Experience working in a multicultural and/or international work environment with good computer skills, knowledge of UN Human Resources applications and ERB is desirable.

Experience in application of UN Staff Rules and Regulations in operational environment including administration of a broad range of entitlements and benefits are desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency in oral and written Pashto & Dari is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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