Technical Monitoring Analyst (Part-time, 80%)

Job Title: Technical Monitoring Analyst (Part-time, 80%)

Organization: UNDP

Job Identification: 13035

Location: Belgrade, Serbia

Apply Before: 08/30/2023, 06:59 AM

Job Schedule: Part time

Grade: NPSA-9

Vacancy Type: National Personnel Service Agreement

Practice Area: SDG Integration

Bureau: Regional Bureau for Europe and the CIS

Contract Duration: 6 months

Education & Work Experience: Master's Degree - 2 year(s) experience OR Bachelor's Degree - 4 year(s) experience

Required Languages: Serbian and English

Vacancy Timeline: 2 Weeks

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Prime Minister of the Republic of Serbia, in her address to Parliament in 2022, outlined her new priorities for the next period. This plan envisages a new energy policy; strengthening education and science; modernization of health; climate change and environmental protection; continuation of digitalization and development of robotics and artificial intelligence, and strengthening social and county stability.

The SDG Acceleration Framework Project, as a Development Services Agreement, is entered with the Government’s central authority – the General Secretariat of the Government, in order to provide services to a wider range of authorities at the national level, as the General Secretariat supports the work of the Government for general and operational affairs.

The Development Services Agreement is envisaged to provide a framework for services requested by the Government, for ongoing initiatives of the Government, for which it bears full accountability. The majority of development services envisaged under the Agreement relate to support to policy making through research, advocacy or policy alternatives, aimed at fulfilling priorities as articulated in the Government plans, presented before Parliament, and in line with progress in achieving the Sustainable Development Goals. 

Following the successful construction of two mass-testing laboratories for SARS-COV-2, a modern Centre for Genome Sequencing and Bioinformatics was established at the Institute of Molecular Genetics and Genetic Research (IMGGE) in the Fall of 2021. By the end of the same year, a new vaccine facility was built in Belgrade. Both the aforementioned supercomputer and Centre for Genome Sequencing and Bioinformatics are part of the critical infrastructure for biotech R&D in Serbia – but they are also only the first steps. The Government of Serbia is planning to establish BIO4 Campus located in the immediate vicinity of the Institute for Vaccines and Serums "Torlak", as a powerful platform for cooperation between various stakeholders, and several joint biomedical and AI projects already started. The Consultant shall help the General Secretariat and the Government of Serbia to develop in-detail project documentation for future construction of the infrastructure of BIO4 Campus.

Duties and Responsibilities
Under the guidance of the Programme Specialist– SDG Integration, specific results are expected in the areas of:

Coordination and monitoring of the project activities: 

• Coordinate communication and collaboration between the Project Management Unit, Design team, Engineering team, and future tenants of the BIO4 Campus.
• Monitoring each facility's design layout and detailed floorplan of the BIO4 Campus.
• Coordination between relevant state-owned stakeholders in order to meet all required preconditions for construction.
• Recommend course corrections for quality of project documentation to be completed within the agreed time.
• Facilitate collaboration of different stakeholders with the aim of making BIO4 Campus energy efficient and setting up wastewater management system.
• Provide support in effective management of the project including progress monitoring and reporting, technical inspections, documentation of design change.
• Conduct field visits to provide in-time technical inputs to selected construction firms,  to ensure quality and timely delivery according to approved specifications and as per best engineering practices. 
• Identify construction risks and monitoring of mitigation measures for the project.
• Draft progress report of the civil works on project template and submit to Project Management Unit.
• Advise on the national legal requirements and procedures, international standards applicable to various buildings/facilities.
• Monitor, and evaluate the performance of contractors working on various work packages by measuring, assessing, and appraising the works in terms of design requirements.
• Ensure that all the technical inputs and cost estimates of construction projects and budgets are accurate and provided in a timely manner. 
• Develop specifications/TORs for projects that require the input of the Civil Engineer
• Any other relevant task assigned by the project team.

Network with partners and beneficiaries

• Act as a key liaison on specific topics between the PMO and the line Ministries, implementation agencies, and other involved stakeholders. This includes maintaining good cooperation and coordination between national counterparts, project partners and other stakeholders, and maintaining regular contact with beneficiaries to ensure the relevance and quality of projects’ outputs.
• Establish record with contacts, pursue networking and information sharing and to follow up on partnership related issues.
• Prepare official correspondence for national and international partners.

Learning, Knowledge Management and Self Development

• Evaluating, capturing, codifying, synthesizing lessons and stimulating the uptake of best practices and knowledge, including the development of knowledge materials;
• Peer reviewing, commenting on, and seeking to improve the technical quality of programmes/projects, policies, practices, guidelines, advisory notes, publications and the like;
• Responding to queries on programme/project progress, impacts and lessons;
• Developing and carrying out a personal learning plan.
• Preparing reports and communications pieces effectively showcasing socio-economic development benefits as well as environment results.

Competencies
Core Competencies

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies

• Project Management
• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
• Risk Management
• Ability to identify and organize action around mitigating and proactively managing risks
• Monitoring
• Ability to identify and organise action around mitigating and proactively managing risks
• Relationship management
• Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding
• Data analysis
• Ability to extract, analyse and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making

Required Skills and Experience 

Education:

• Master’s degree in civil engineer, or other related field;
• Bachelor’s degree with 2 additional years of relevant experience can be taken into consideration in lieu of Master`s degree.

Experience:

• Minimum 2 years (with Master’s degree) and 4 years (with Bachelor’s degree) of progressive working experience in project administration and management.

Required Skills:

• Good proficiency in MS office software;
• Good organizational and time management skills;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Demonstrates integrity by modeling ethical standards;
• Focuses on impact and result for the client and responds positively to critical feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Builds strong relationships with clients and external actors;
• Excellent information technology skills, including word processing, database applications, presentation software, and internet.

Desired Skills:

• Experience in UNDP/UN/International development agencies/ SCO is highly preferable;
• Experience and knowledge in implementing projectsin related to the civil engineering;
• Knowledge on basic project management and development project management;
• Work experience in international organization and or government institutions would be desirable;
• Experience in communication with different state and international stakeholders.

Languages:

• Excellent knowledge of written and spoken Serbian and English.

Institutional Arrangement

The Technical Monitoring Analyst will work under the overall guidance and supervision of the  Programme Specialist, SDG Integration. 

Required Documents

• Personal CV, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
• A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
• Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Disclaimer
Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination 

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.   

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.  

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