Posting Title: Human Resources
Officer, P4
Job Code Title: Human Resources
Officer
Organization: United Nations
Office at Nairobi (UNON)
Duty Station: Nairobi, Kenya
Posting Period: 04 July 2023 - 22
August 2023
Job Opening Number: 23-Human
Resources-UNON-212818-R-Nairobi (E)
Staffing Exercise: N/A
United Nations Core Values: Integrity, Professionalism,
Respect for Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN
headquarters in Africa and the Director-General of UNON is the representative
of the Secretary-General in Kenya. UNON supports programme implementation of
the United Nations Environment Programme (UNEP), the United Nations Human
Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS)
globally, as well as other UN offices in Kenya, by providing administrative,
security, conference and information services (www.unon.org).
This post is located in the Talent Acquisition Unit (TAU) Human Resources
Management Section (HRMS), Division of Administrative Services (DAS). Under the
supervision of the Chief, Talent Acquisition Unit (HRMS), the incumbent will be
responsible for:
Responsibilities
1. Management of Recruitment and Classification Services
(RCS):
1. Manage and lead the Common Back Office (CBO) recruitment team:
• Day-to-day supervision, motivation and development of staff; Ensure equitable
distribution of work among sub-units;
• Planning and organizing the yearly work plan of the respective team;
• Oversee the establishment and continuous maintenance of records, files and
databases.
2. Job design and Classification Services:
• Classification and re-classification of posts up;
• Provision of advice to staff and management on the development of job
descriptions and advice on the use of Generic Job Profiles;
• Provision of advice and guidance to staff and management on classification
policies and procedures;
• Analysis of classification appeals related to general service posts, and
liaison with Office of Human Resources (OHR) on appeals related to professional
and higher level posts;
• Maintenance of statistics and provision of reports or inputs to reports on
classification matters.
3. Recruitment Services:
• Management of Job Openings (JOs) and temporary job openings, including acting
as Senior Human Resources Case Officer in processing of JOs in the recruitment
platform (Inspira) for all level of posts in the General Service, National Officers
and Professional and above categories;
• Provision of advice and guidance to staff and management on recruitment
policies and procedures; Liaison with other stakeholders on recruitment issues
and policies;
• Maintenance of statistics and provision of reports or inputs to reports on
recruitment matters; Participate in the development and management of a skills
database for the management of staff mobility and succession planning;
• Develop pro-active initiatives to assist the client organizations in managing
expected staff turn-over;
• Oversee the recruitment of Consultants and Individual Contractors, including
the establishment and maintenance of a roster of experts.
• Oversee the development of an effective sourcing strategy and guide hiring
managers and entities in articulating their Employee Value Proposition (EVP)
and visibility.
• Advice the hiring managers in the development and implementation of
assessment tools, including written tests, psychometric testing (if required),
skill checks, auto-recorder.
• Conduct staff selection system trainings for staff and hiring managers
4. Compensation matters:
• Represent the organization in compensation matters, including coordinating,
organizing and participating in local salary surveys, and acting as Secretary
of the Local Salary Survey Committee;
• Organizing and coordinating place-to-place and housing surveys in liaison
with the International Civil Service Commission.
5. Representative of HRMS:
• Represent HRMS in committees, working groups and relevant inter-agency
meetings;
• Represent HRMS in statutory and staff - management bodies as required;
• Make presentations, briefings to staff, management and other interested or
requesting parties on subjects related to work area.
6. Officer-in-Charge of Talent Acquisition Unit in the absence of the Chief, as
required.
7. Perform other related duties as may be assigned.
Competencies
• PROFESSIONALISM: Knowledge of human resources policies,
practices and procedures and ability to apply them in an organizational
setting. Ability to identify issues, analyze and formulate opinions, make
conclusions and recommendations on complex human resources policy and
development issues. The ability to analyze and interpret data in support of
decision-making and convey resulting information to management. Shows pride in
work and in achievements; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed
strategies; Identifies priority activities and assignments; adjusts priorities
as required; Allocates appropriate amount of time and resources for completing
work; Foresees risks and allows for contingencies when planning; Monitors and
adjusts plans and actions as necessary; Uses time efficiently.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be
"clients" and seeks to see things from clients' point of view;
Establishes and maintains productive partnerships with clients by gaining their
trust and respect; Identifies clients' needs and matches them to appropriate
solutions; Monitors ongoing developments inside and outside the clients'
environment to keep informed and anticipate problems; Keeps clients informed of
progress or setbacks in projects; Meets timeline for delivery of products or
services to client.
Education
Advanced university degree (Master's degree or equivalent)
in human resources management, business or public administration, law, or
related area is required. A first-level university degree in combination with
two (2) additional years of qualifying experience may be accepted in lieu of an
advanced university degree.
Successful completion of both degree and non-degree programs in data analytics,
business analytics or data science programs is desirable.
Work Experience
A minimum of seven years of progressively responsible
experience in human resources management, administrative services or related
area is required.
At least 2 years of experience in recruiting personnel in an international
organisation is required.
At least 2 years of experience supervising diverse multicultural teams is
desirable.
Experience in Classification, job design and Compensation matters is desirable.
2 years or more of experience in data analytics or related area is desirable.
Languages
English and French are the working languages of the United
Nations Secretariat. For this position fluency in English is required.
Knowledge of French is desirable.
NOTE: 'Fluency' equals a rating of 'fluent' in all four areas (speak, read,
write and understand) and 'Knowledge of' equals a rating of 'confident' in two
of the four areas.
Assessment
Evaluation of qualified candidates may include an assessment
exercise which will be followed by competency-based interview.
Special Notice
Appointment against this post is for an initial period of
one year and may be subject to extension. Staff members are subject to the
authority of the Secretary-General and to assignment by him or her. In this
context, all staff are expected to move periodically to new functions in their
careers in accordance with established rules and procedures.
The United Nations is Secretariat is committed to achieving 50/50 gender
balance in its staff. Female candidates are strongly encouraged to apply for
this position.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL
professional experience and contact information are completed and up to date.
This information is the basis for the hiring manager to assess your eligibility
and suitability for the position and to contact you.
Individual Contractors and Consultants who have worked within the UN
Secretariat in the last six months, irrespective of the administering entity,
are ineligible to apply for or be appointed to any professional and higher
temporary or fixed-term positions, within six months of the end of their
current or most recent service. For such positions, at least six months need to
have elapsed between the end of a consultancy or individual contract and the
time of application and consideration for an appointment as a staff member
under the Staff Rules and Regulations of the United Nations.
At the United Nations, the paramount consideration in the recruitment and
employment of staff is the necessity of securing the highest standards of
efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and
organizational needs. The United Nations is committed to creating a diverse and
inclusive environment of mutual respect. The United Nations recruits and
employs staff regardless of gender identity, sexual orientation, race,
religious, cultural and ethnic backgrounds or disabilities. Reasonable
accommodation for applicants with disabilities may be provided to support
participation in the recruitment process when requested and indicated in the
application.
All applicants are strongly encouraged to apply on-line as soon as possible
after the job opening has been posted and well before the deadline stated in
the job opening. On-line applications will be acknowledged where an email
address has been provided. If you do not receive an e-mail acknowledgement
within 24 hours of submission, your application may not have been received. If
the problem persists, please seek technical assistance through the Inspira
"Need Help?" link.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the
United Nations, the paramount consideration in the employment of the staff is
the necessity of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the United
Nations if they have committed violations of international human rights law,
violations of international humanitarian law, sexual exploitation, sexual
abuse, or sexual harassment, or if there are reasonable grounds to believe that
they have been involved in the commission of any of these acts. The term
“sexual exploitation” means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes, including,
but not limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual or
threatened physical intrusion of a sexual nature, whether by force or under
unequal or coercive conditions. The term “sexual harassment” means any
unwelcome conduct of a sexual nature that might reasonably be expected or be
perceived to cause offence or humiliation, when such conduct interferes with
work, is made a condition of employment or creates an intimidating, hostile or
offensive work environment, and when the gravity of the conduct warrants the
termination of the perpetrator’s working relationship. Candidates who have
committed crimes other than minor traffic offences may not be considered for
employment.
Due regard will be paid to the importance of recruiting the staff on as wide a
geographical basis as possible. The United Nations places no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. The United
Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon
request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff
shall be the necessity of securing the highest standards of efficiency,
competence, and integrity. By accepting an offer of appointment, United Nations
staff members are subject to the authority of the Secretary-General and
assignment by him or her to any activities or offices of the United Nations in
accordance with staff regulation 1.2 (c). In this context, all internationally
recruited staff members shall be required to move periodically to discharge new
functions within or across duty stations under conditions established by the
Secretary-General.
Applicants are urged to follow carefully all instructions available in the
online recruitment platform, inspira. For more detailed guidance, applicants
may refer to the Manual for the Applicant, which can be accessed by clicking on
“Manuals” hyper-link on the upper right side of the inspira account-holder
homepage.
The evaluation of applicants will be conducted on the basis of the information
submitted in the application according to the evaluation criteria of the job
opening and the applicable internal legislations of the United Nations
including the Charter of the United Nations, resolutions of the General
Assembly, the Staff Regulations and Rules, administrative issuances and
guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the
instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m.
(New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK
ACCOUNTS.
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