Job Title: Field
Coordination Associate
Organization: International Labour Organization (ILO)
Grade: GS
7
Vacancy
no.: DC/KATHMANDU/2023/GS/01
Application deadline (midnight local time): 20 September 2023
Job
ID: 10924
Department: RO-Asia and the Pacific
Organization Unit: CO-Kathmandu
Location: Janakpur and Surkhet
Contract type: Fixed Term
Contract
duration: 1 year with possibility of extension
Under
article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies
in technical cooperation projects does not fall under Annex I of the Staff
Regulations and is made by direct selection by the Director-General.
In order to
support the best informed process in the filling of the above-mentioned vacancy
by direct selection, the ILO invites interested candidates to submit their
application online by the above date.
The
following are eligible to apply:
- ILO Internal candidates in
accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The
recruitment process for General Service positions is subject to specific local
recruitment criteria.
The ILO
values diversity among its staff and welcomes applications from qualified
female candidates. We also encourage applicants with disabilities. If you are
unable to complete our online application form due to a disability, please send
an email to ilojobs@ilo.org.
Technical
cooperation appointments are not expected to lead to a career in the ILO and
they do not carry any expectation of renewal or conversion to any other type of
appointment in the Organization. A one-year fixed-term contract will be
given. Extensions of technical cooperation contracts are subject to
various elements including the following: availability of funds, continuing
need of the functions and satisfactory conduct and performance.
*Conditions
of employment for external candidates: In conformity with existing ILO
practice, the appointment of an external candidate will normally be made at the
first step of this grade.
Introduction
The UNJP
entitled, Shashakta Mahila, Sambriddha Nepal , Empowered Women, Prosperous
Nepal-EWPN, a
partnership of the ILO, UNFPA, UNICEF and UNWOMEN, financed by the European
Union in Nepal, represents a strategic contribution to the achievement of
gender equality as an integral element to the realization of the national
vision of a prosperous and developed Nepal. The UNJP seeks to address key
drivers of gender inequality in Nepal through an integrated gender
transformative approach with a focus on (1) ensuring that women, girls and
other vulnerable groups are protected from exclusion, discrimination and
violence in their homes and communities (2) strengthening women and girls
access to decent work and economic opportunities and social protection and (3)
addressing implementation and accountability gaps in policy and legal
frameworks to uphold the principle of substantive equality.
The project Enhancing Labor Rights in the Informal Economy -ELRIE,
supported by the US Department of State, will work to ensure that informal
economy workers can better exercise their labour and social protection rights
and benefit from improved access to relevant and gender sensitive services and
protection, have improved participation in both bipartite and tripartite
dialogue mechanisms, and benefit from strengthened and decentralized labour
market institutions that can address their needs and priorities. The project
will work to increase the capacity of workers and their organizations to
organize, advocate, demand and access their rights, and support the
strengthening of government systems at local level to better realize labour
rights, including by facilitating access to available services (e.g. social
security) and enhancing enforcement and compliance mechanisms for labour rights
(e.g. labour inspection).
The two
(2) Field Coordination Associates- FCAs, one will be based in Surket
of Karnali Province, and one in Janakpur, Madhesh Province. They will
support the EWPN and ELRIE Projects' implementation and will be working in a programme
team consisting of international and national experts. In particular, the FCAs
will support the coordination, implementation and monitoring of activities of
the two projects at provincial and local levels, providing technical support to
the implementing agencies, coordination among other actors including local and
provincial governments and monitoring and tracking of beneficiaries, which
includes programme support to the implementing agencies, maintaining and
updating project progress records, compilation of data base of the target group
generated by the implementing agencies and coordinating and collaborating with
other stakeholders at field level as envisaged in the respective work plans.
They will promote ILO policies in the project related technical areas.
Reporting
Lines:
Under the
overall responsibility of the ILO Country Director for Nepal, the Field
Coordination Associates will directly report to the Technical Expert on
Inclusive Growth of the EWPN Project and the National Project Coordinator of
the ELRIE Project respectively, and work in close collaboration with the
Specialist on Local Strategies for Decent Work, Senior Programme Officers,
Operations Officer and other ILO CO-Kathmandu team.
Description
of Duties
- Support UNJP and ELRIE timely
implementation, monitoring and evaluation through coordination functions,
including provision of technical and administrative guidance to
implementing partners and service providers in line with the ILO policy,
rules, and regulations and according to the final programme document and
work plan.
- Conduct training, workshop and
seminar to develop capacity of the implementing partners in the
implementation, monitoring, reporting and evaluation of the UNJP and ELRIE
- Assist the project team in
proposals for programme development, draft portions of programme and
budget proposals, project proposals, programme background, project reviews
and evaluation.
- Collaborate with the UN
Agencies in the UNJP and other implementing agencies in drafting work
plans and ensure their implementation.
- Maintain liaison with other
field offices, technical specialists and UN agencies on the programming,
monitoring and procedural aspects related to the UNJP and ELRIE, follow up
on matters of urgency, coordinate with other concerned government and
non-government officials at the provincial and local levels and respond to
specific requests.
- Undertake monitoring visit to
selected field locations on a regular basis and as assigned by the
Technical Expert and NPC.
- Facilitate field visits of
various missions from ILO Kathmandu, ILO Geneva and donor agencies and
ensure issuance of air tickets or transportation, and programme
arrangement for mission members.
- Attend all meetings at the
provincial and local levels and ensure that decision minutes are prepared
and circulated to project team and other concerned ILO staff
members.
- Assist the Technical expert in
the preparation of implementation reports, monitoring reports, mid-term
reports, and other reports as required by ILO.
- Establish and maintain relevant
databases on direct beneficiaries as per the indicators in close
collaboration with the implementing partners and service providers and
regularly update and disseminate among the implementing agencies and
project team staff.
- Liaise and follow-up with the
relevant staff in line ministries, municipalities, partners and executing
agencies, government offices, employer and worker organizations and any
other organization linked to the projects at the provincial and local
levels to expedite implementation and meet programme targets and
deadlines.
- Serve as focal point for
project administrative matters. Initiate requests, prepare standard
TORs in relation to the project objectives, obtain necessary
clearances, process and follow up on administrative actions and resolve
issues related to project implementation. Liaise with external
partners and attend meetings to provide and gather information.
- Provide programming and
administrative support to cooperation activities. Actively participate in
and provide inputs to programme implementation and monitoring exercises.
- Support in the preparation and
conducting conferences, seminars, workshops, training sessions, and
consultative meetings.
- Work closely with the project
team and Communication Officers to ensure communication and visibility of
programme activities and results.
- Support the management of
Projects’ field office including administration and logistics.
- Perform other duties as may be
assigned by the Supervisor.
Required
qualifications
Education
Completion
of secondary school education, supplemented by training on programme
and/or project administration. Strong knowledge on development issues of Nepal
would be a clear advantage.
Experience
Minimum of
seven years of office support work experience, the majority of which in
programme and budget support work and project administration. Experience of
working with an enterprise resource planning (ERP) system, in particular
programme monitoring and management modules.
Languages
Excellent
knowledge of English and Nepali languages. Knowledge of local dialects of the
area of assignment would be an advantage.
Competencies
Excellent
knowledge of programme and/or project administration.
Excellent
knowledge of results-based management (RBM).
Knowledge
and understanding of the substantive nature of ILO programmes and activities.
Knowledge
of methods and techniques for assessing quality and efficiency of process
execution.
Good
knowledge of PC software (including word processor, spreadsheet and
presentation software) such as Microsoft Office.
In addition
to the ILO core competencies [Integrity and transparency, Sensitivity to
diversity, Orientation to learning and knowledge sharing, Client orientation,
Communication, Orientation to change, Takes responsibility for performance,
Quality orientation, Collaboration, this position requires:
Ability to
interpret and work within the applicable rules, regulations, policies and
procedures.
Ability to
adapt quickly to new software and systems.
Drafting
skills.
Analytical
skills and attention to detail.
Ability to
supervise support staff.
Ability to
work in a multicultural environment and to demonstrate gender-sensitive and
non-discriminatory behaviour and attitudes.
Recruitment
process
Please note
that all candidates must complete an on-line application form. To apply, please
visit the ILO Jobs website. The system provides instructions for online
application procedures.
Fraud
warning
The ILO
does not charge any fee at any stage of the recruitment process whether at the
application, interview, processing or training stage. Messages originating from
a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the
ILO does not require or need to know any information relating to the bank
account details of applicants.
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