About the role
Based in Nairobi, the Officer in Charge (OIC) is
responsible for overseeing operational and logistical arrangements and
activities for scholarships, including selection panels, the application/nomination
processes, and awardee mobilisation. The OIC is responsible for the strategic
leadership and management of Nairobi Hub activities including supervising the
operations and personnel of the Nairobi Hub Office, including administrative
and management systems. They are also responsible for the promotion of the
Awards program across Eastern Africa and for acting as practice leader with
respect to social inclusion matters. This is a full time role up to
June 30, 2015.
Key responsibilities include
- Establish
and maintain Nairobi Hub Office strategic and operational plans for the
region and contribute to the development of higher level program and
corporate strategies;
- Identify
and oversee innovation and efficiency;
- Manage
key stakeholder relationships including DFAT posts and other client
representatives with the region;
- Liaise,
as directed by Team Leader, with key partners (government, private) and
aid agencies on scholarship matters;
- Liaise
and report to the Project Base Office - Pretoria (and DFAT if required)
on project progress, accomplishments, issues and constraints;
- Ensure
all scholarship management information systems remain up-to-date;
- Oversee
the administrative and logistical arrangements of application/nomination
processes; short-listing, ranking and selection of long term award and
short course candidates;
- Assist
in facilitating the logistics of contracting and convening of Selection
Panels for pre-interview tasks in Nairobi, and in other locations as
required when interviewing;
- Ensure
that all program activities are managed to meet budget, scope, quality
and time requirements and expectations;
- Lead
and manage all aspects of HRM for the Nairobi program office including
the recruitment, selection and performance management of staff (i.e
mentoring, training, performance reviews and staff development), in
consultation with the Program Operations and Compliance Adviser and
Recruitment Adviser, as necessary;
- Contribute
to continuous improvement in service delivery and program performance;
- Contribute
to the development of the Scholarships promotional strategy;
- Liaise
with DFAT alumni networks in Africa especially in East Africa;
- Contribute
to the M&E framework, as directed by the M&E Specialist;
- Ensure
gender equity and disability support mechanisms are incorporated into
program procedures across all Hubs.
About You
Selection criteria
Essential:
- Demonstrated
previous office and team management
- Proven
ability in the direction of high-volume operations
- Track
record of success in the development of policy, systems and processes
- Demonstrated
capacity to work to tight deadlines with competing demands
- Knowledge
of and familiarity with the Australian tertiary education sector, or
previous scholarships experience
- Strong
understanding of the application of IT systems to business processes
- Excellent
interpersonal skills and demonstrated capacity to work sensitively in a
cross-cultural environment in the developing world
- Outstanding
presentation and communication skills
- Excellent
writing skills, including the ability to edit reports prepared by others
Highly Desirable:
- Postgraduate
qualifications in education, business management or another relevant
field
- Experience
in managing a Scholarships program
- Experience
in social inclusion matters
- Significant
experience in the developing world, preferably in Africa
About Us
Australia Awards (Africa) is a Department of Foreign
Affairs and Trade funded initiative designed: (i) to equip Africans with the
skills and knowledge necessary to influence the economic and social
development outcomes of their own countries; and (ii) to build the long-term
capacity of African governments to progress towards their Millennium
Development Goals.
Australia Awards provides a mix of Scholarships and
Fellowships to Africans in the public, civil society and private sectors in
targeted disciplines that support the home countries’ developmental
priorities.
Australia Awards is managed by GRM International on behalf
of the Department of Foreign Affairs and Trade.
Interested?
To apply please email your covering letter addressing the
selection criteria and resume to alma.banu@grminternational.com with
the subject: OIC Kenya - AA. Without the covering letter, your application will
not be considered. Please note that this role is evaluated at a Category C,
Job level 3 on the Adviser Remuneration Framework. |
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