Human Resources Associate

Grade: E

Job ID: 13-7198

Location: BI-Bujumbura

# of Positions: 1

Center/Office: CPM - General

Project/Program: SIAPS

Application Due Date: 2014-01-31

Overall Responsibilities

Management Sciences for Health (MSH) saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 45 country offices and our Arlington, Virginia, and Cambridge, Massachusetts, US headquarters, our staff from 73 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health.  We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.  

MSH seeks a Human Resources Associate for the MSH office located in Bujumbura, Burundi.  He/she will manage HR for both SIAPS and SCMS projects.

The Human Resources Associate implements practices and activities of the Human Resources Management (HRM) Office in Burundi, providing a full spectrum of HR services and programs linked to short and long-term organizational needs and objectives. He/ she works closely with MSH Regional HR Partner, Project Director, the Deputy Director and the Operations Officer, to support the achievement of organizational and center goals and objectives through the development, implementation, and management of activities to deliver HR capacity and infrastructure in the Burundi office. The HR Associate will be directly reporting to the Operations Officer.

Specific Responsibilities

1. Recruitment and placement :

• Ensure all recruitment policies, procedures and techniques are adhered to and recommend improvements.
• Review and prepare recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled.
• Carry out short listing, coordinate & participate in interviews as requested.
• Conduct and manage bio data forms and antiterrorist and reference checks.
• Manage all new hire employment forms.
• Maintains an active and organized data bank of applicants for various positions.
• Update the recruitment status of vacant positions on ICMS, to ensure the accuracy of recruitment reports.
• Provide weekly update on status of all active recruitments 

2. On-boarding /exit of staff :

• Plan with respective projects ( SCMS and SIAPS) to conduct/coordinate new employee orientation including facilitating new hire HR briefing, distribution of the new hire packets, completion of new hire checklist and facilitating the deployment of resources such as laptop, email accounts, office space by coordinating with IT and facilities manager
• Schedule training on the MSH intranet and SCMS Knowledge tree training for new hires by partnering with Management Information Systems Unit
• Management of staff exits, including conducting of exit interviews.

3. Policies /Procedures and legislation

• Provide support to ensure that MSH practices and policies conform to best practice and country laws.
• Maintain and update the Burundi Employee Handbook. 
• Roll out of the MSH Policies, practices across the projects

4. Performance management

• Work with Supervisors/Managers to ensure that all new staff has set objectives for the probation period; manage due dates and decisions to confirm further      employment.
• Manage the full cycle PPRD process and ensure that deadlines are met. Alert the HR Partner of any delays. In collaboration with the HR partner, ensure that staff and supervisors receive training during PPRD process.
• Report performance issues to the HR Partner.

5. HR Information systems

• Responsible for managing information in the NuView system – accurate and timely submissions.
• Maintain records and personnel iles.
• Support the establishment and maintenance of appropriate mechanisms to share ideas i.e. HR database, open discussions, employee-management meetings etc.

6. Employee services

• Periodically review vendors / service providers and select those to be recommended for use.
• Participate in the review of employee benefits.

7. Work environment

• Support initiatives geared towards creation of a safe, healthy and happy workplace such as open door policy, one MSH Family policy, trainings and safeguards that promote safety and security at workplace.

8. Employee relations

• Alert the HR Partner of any disputes and grievances, in order to manage the processes effectively.

9. Training and staff development:

• With the HR Partner plan and conduct HR related and supervisors’ training.

Perform other duties as assigned by supervisor

Qualifications

1. A minimum of a Bachelor’s Degree in human resources management, or equivalent combination of educational qualification and work experience in a relevant area
2. 1-3 years’ experience in HR environment, experience with recruitment and personnel management preferred.
3. Must have demonstrated understanding of Burundi Labor laws and other relevant laws.
4. Strong organizational skills , attention to detail, ability to handle multiple tasks, and work in fast-paced , time-sensitive environment
5. Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants.
6. Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint and database management.
7. Strong verbal and written French and English communications skills required.

 Apply now